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Pricing

Sign up for a 2 week free trial.

Simple flat rate. We do not take a cut of any payments you receive. There are no hidden fees.

Lite
$15

per month

Start free trial
  • Basic plan for occasional users of the system.
  • 300 Bookings / month
  • 2 Admin users
  • 1 Public booking page
  • Payments & Discounts
  • Booking transfers
  •  Class passes 
  •  Waiting lists 
  •  Event reminders 
Standard
$29

per month

Start free trial
  • All features of the system are operational.
  • 800 Bookings / month
  • 5 Admin users
  • 3 Public booking pages
  • Payments & Discounts
  • Booking transfers
  • Class passes
  • Waiting lists
  • Event reminders
Plus
$59

per month

Start free trial
  • For customers with a more demanding schedule.
  • 1800 Bookings / month
  • 10 Admin users
  • 6 Public booking pages
  • Payments & Discounts
  • Booking transfers
  • Class passes
  • Waiting lists
  • Event reminders
Gold
$99

per month

Start free trial
  • Premium plan for larger businesses. Contact us if you need more.
  • 4000 Bookings / month
  • 25 Admin users
  • 15 Public booking pages
  • Payments & Discounts
  • Booking transfers
  • Class passes
  • Waiting lists
  • Event reminders

We also offer a FREE plan.

The free plan cannot be used to take payments, and is limited to 150 bookings per month, 1 admin, and 1 public page.

Which option should I choose?

Your trial gives you two weeks access to the Standard plan, this includes all of Bookwhen’s features. The plan that is best for you depends on your needs but you don’t have to decide until the end of your trial. Even after you choose, you can change your plan at any time.

Can I use bookwhen for a single event?

Of course. Sign up with the plan that fits the event size. You don't have to pay anything until the end of the two week trial. Once the event is over you can simply cancel your account or downgrade to the free option.

How does the trial work?

Your two week trial of the Standard plan will begin when you signup and you can use it for whatever you need to. We will email you before your trial is due to end and you can sign up to one of the paid plans, or simply let the account automatically switch to the free plan.

Can I change my plan?

There are no commitments. You can upgrade, downgrade, or cancel your account at any time. If you change your plan we will charge you a pro rata amount - giving you lots of flexibility.

Yearly or monthly?

Our monthly option gives you the flexibility to change or cancel your subscription. If you pay annually you will save as we only ask you to pay for 10 months however, cancellations and plan changes will take longer to process.

Do you charge any other fees?

Unlike many other booking systems, Bookwhen does not take a cut of the payments that you receive. The payment gateway provider (PayPal, Stripe, WorldPay) will charge a fee, but that's unavoidable! We operate on a flat rate monthly or yearly subscription basis.

Don't know how many bookings you'll take in a month?

If you hit the limit for your monthly bookings then we'll be notified, but your account will be unaffected, so pick the plan that you feel suits you for now, and then you can change up or down easily if you need to.

What are the storage limits on documents?

There is no limit to the number of documents that you can attach to your events. However the individual file size limit is 15MB which is sufficient for most standard documents.

What sort of support do you offer?

The system offers in-app chat for help and a support email if your question isn't so urgent. We have full-time staff ready to answer any questions and solve any problems as quickly as possible, you can also reach us by phone if you need to speak to someone.

How can I pay?

We accept all major credit cards with the subscriptions being processed by Stripe. Contact us if you require alternative payment options.